SRCE-25-515, AEC, Term School Secretary

The Strait Regional (0052) invites applications from qualified candidates for the posted vacancy.  In accordance with the CUPE (3100) Collective Agreement , senior qualified candidates will be given preference. Candidates who apply for more than one position, may rank their applications in order of preference. Please also indicate if you wish to be considered for subsequent arising vacancies.

As part of the public education system in Nova Scotia, the Strait Regional Centre for Education (SRCE) was established on April 1, 2018, to deliver the public school program focusing on supporting student learning, achievement, well-being and overall success.  The Strait Regional Centre for Education, with the support of approximately 1,050 employees, works diligently to achieve its mission “to empower our children and youth, within safe, equitable and inclusive environments to embrace a changing world as responsible, contributing and successful lifelong learners.”  In 2024-2025, the SRCE operates 20 schools with approximately 5,981 students; and approximately 375 children are attending pre-primary programs at 14 school locations.  Located in the northeastern part of Nova Scotia, the Strait Regional Centre for Education’s jurisdiction encompasses the counties of Antigonish, Guysborough, Inverness and Richmond, an area of approximately 11,000 square kilometres with a population of 53,742 (Census 2021).

The School Secretary falls within the CUPE Local 955 job classification. Salary and Benefits information for this position can be accessed by clicking this link CUPE Collective Agreement 2023-24.indd (srce.ca)

Work Schedule: 7 hours/day 

Deadline for Applications:  03/04/2025,  at 11:59 pm.

Effective Dates:   03/10/2025   to  06/30/2025 

SCHOOL SECRETARY

Responsibilities:

• Perform secretarial duties which may include answering the telephone, greeting visitors and general public, handling staff, student and public inquiries while presenting a positive image of the school;

• Sort and distribute incoming mail; handle money from global school funds and student funds to keep accurate accounts and banking reconciliations, in accordance with generally accepted accounting procedures;

• Input and access information from the student information system under the direction of school administration;

•  Prepare school correspondence, reports, documents  and statistical information as required by the principal, SRCE and the Department of Education;

• Compile bulk orders for school needs and assist in the preparation of ordering, including school book bureau orders;

• Other related duties as assigned.

Qualifications:

• High School Completion Certificate or Grade 12 equivalency;
• Completion of a recognized secretarial, office administration or similar recognized program;
• Completion of a recognized bookkeeping/accounting program or current training and experience; (desirable)
• Recent, relevant technology training, or the equivalent in recent, relevant experience;
• A minimum of two years recent relevant secretarial/administrative experience.
• Proficiency in word processing, database, spreadsheet, accounting, and email applications;
• Excellent oral, written, time management, organizational and interpersonal skills;
• Ability to work with minimum supervision;
• Ability to work cooperatively with students, staff and the public;
• Candidates must be able to demonstrate a high level of technology skills and may be required to do practical testing in any of the following: 

   -Power School,  School Based Accounting Software, Phone systems , SRCE Policies and Procedures, Students Records Information Systems.

• Preference will be given to those who have training/experience in using student information system software.
 

Your application must include at least three (3) work-related references; one must be your most recent supervisor.    The Strait Regional Centre for Education appreciates your expression of interest for employment.  Please note that only candidates selected for interviews will be contacted. All candidates short listed for interviews will have references check prior to being interviewed.  Candidates can check on the status of their applications in Successfactors under My Applications.

 All employees of the Strait Regional Centre for Education must provide a current (within the last 6 months), and clear Criminal Record Check-Vulnerable Sector and Child Abuse Registry prior to employment with the Strait Regional Centre for Education