Administrative Assistant - CASUAL on call - Digby, Shelburne, Yarmouth





Tri-County Regional Centre for Education

The Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.


Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.


DEADLINE FOR APPLICATIONS (mm,dd,yyyy):   at 11:59pm.


Effective Dates (mm,dd,yyyy): 09/02/2021 to  


Position Type: Casual




TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable . (Please note: Failure to include your references will cause delay in processing your application.)


POSITION TYPE: Administrative Assistant:

• Casual on call basis - Casuals are needed in all three counties - Shelburne, Yarmouth, Digby & TCRCE Office

  • (Current Casual Administrative Assistant's complete the application form found on the Human Resources website)



  • Office Administration Diploma or equivalent.
  • Minimum of 2 years experiences in related field.
  • Proficient in MS Office (Excel, PowerPoint, Word & Outlook).
  • Proficient in SAP and other budget/finance responsibilities.
  • Ability to work collaboratively with other staff, school administrations and the public.
  • Able to work independently.
  • Proven ability to communicate and work alongside diverse cultural and racial backgrounds.
  • Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism.
  • Completion of WHMIS and First Aid, or willingness to obtain upon hire.



  • Receive and forward telephone inquiries;
  • Receive and respond to email in Outlook;
  • Maintain a filing system;
  • Prepare correspondence for distribution;
  • Arrange meetings and notifies appropriate parties of such arrangements;
  • Assistance in preparation for Professional Development sessions and staff meetings;
  • Assist in preparation of the Science Fair & Heritage Fair;
  • Provide secretarial support to other staff members;
  • Process correspondence and maintain an organized work environment ;
  • Take minutes as required;
  • Preparing and reviewing SAP, expense, budget, and other financial reports – including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc);
  • Data entry - Aesop - sub finder system
  • Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts;
  • Preparing, reviewing, submitting, and tracking expense claim forms;
  • Prepare purchasing orders as required;
  • Other related duties as assigned.



Only Shortlisted applicants will be contacted.



The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current ones less than 3 months old you can attach these checks to your profile / resume.


For more information about the TCRCE visit our website at

Job Segment: Secretary, Administrative Assistant, Administrative