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Administrative Assistant - CASUAL on call - Digby, Shelburne, Yarmouth

Date: Sep 3, 2020

Tri-County Regional Centre for Education 

The Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.

 

DEADLINE FOR APPLICATIONS (mm,dd,yyyy):   at 11:59pm.

Effective Dates (mm,dd,yyyy): 09/03/2020 

Position Type: Casual

 

REFERENCES ARE MANDATORY - APPLICATIONS WITHOUT REFERENCES WILL NOT BE CONSIDERED

 

POSITION TYPE:

• Casual on call basis - Casuals are needed in all three counties - Shelburne, Yarmouth, Digby & TCRCE Office

  • (Current Casual Administrative Assistant's complete the application form found on the Human Resources website in our HR Form Depot to re-apply.)

 

 

TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, and if you have reference letters. (Please note: Failure to include your references will cause delay in processing your application, inlcude their emails if you have them.)

 

SECURITY CHECKS:

The Tri-County Regional Centre for Education requires that all NEW employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. These instructions and forms can be found on our Human Resources department site. Please note these do not have to be completed until you have been hired but if you have them completed already up to 3 months old you can attach them to your profile / resume.

 

 

 

QUALIFICATIONS & EXPERIENCE:

  • Office Administration Diploma or equivalent.
  • Minimum of 2 years experiences in related field.
  • Proficient in MS Office (Excel, PowerPoint, Word & Outlook).
  • Proficient in SAP and other budget/finance responsibilities.
  • Ability to work collaboratively with other staff, school administrations and the public.
  • Able to work independently.

 

RESPONSIBILITIES:

  • Receive and forward telephone inquiries;
  • Receive and respond to email in Outlook;
  • Maintain a filing system;
  • Prepare correspondence for distribution;
  • Arrange meetings and notifies appropriate parties of such arrangements;
  • Assistance in preparation for Professional Development sessions and staff meetings;
  • Assist in preparation of the Science Fair & Heritage Fair;
  • Provide secretarial support to other staff members;
  • Process correspondence and maintain an organized work environment ;
  • Take minutes as required;
  • Preparing and reviewing SAP, expense, budget, and other financial reports – including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc);
  • Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts;
  • Preparing, reviewing, submitting, and tracking expense claim forms;
  • Prepare purchasing orders as required;
  • Other related duties as assigned.

 

 

Please contact kdeveau@tcrce.ca for assistance. 

 

Only Shortlisted applicants will be contacted.

For more information about the Tri-County Regional Centre for Education visit our website at https://www.tcrce.ca.


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