CC#24-07-03 NSISP Executive Assistant

Nova Scotia International Student Program

A joint venture of the Annapolis Valley Regional Centre for Education, Cape Breton-Victoria Regional Centre for Education, Chignecto-Central Regional Centre for Education, Conseil scolaire acadien provincial, Halifax Regional Centre for Education, South Shore Regional Centre for Education, Strait Regional Centre for Education, and Tri-County Regional Centre for Education in partnership with the Nova Scotia Department of Education and Early Childhood Development.

POSITION TITLE: Executive Assistant

COMPETITION #: 24-07-03

POSITION SUMMARY:

The Executive Assistant (EA) provides high-level administrative support to the Executive Director and the NSISP Executive team by organizing files and records, compiling reports, scheduling appointments and meetings, and managing office operations. The EA manages all aspects of the NSISP health insurance program and facilitates the delivery of student records to their home country. The EA manages the day-to-day operations of the NSISP Central Office ensuring office supplies and equipment are ordered and maintained. In addition, the EA supports student arrivals and departures and facilitates the notarization of student transcripts and diplomas with the NSISP Board Chair.

REPORTS TO: Executive Director

REQUIREMENTS:

• College Diploma or certificate in a related field;
• Working knowledge of database management;
• Excellent interpersonal skills;
• Current Nova Scotia driver’s license; and,
• Experience in youth or international programs, experience using databases, and fluency in other languages are considered assets.

ABILITY:

• The ability to work effectively within a team environment;
• Extensive knowledge of spreadsheets and database software, internet, and word processing software;
• The ability to be highly organized and manage large volumes of work;
• Ability to communicate effectively with members of the Nova Scotia International Student Program consortium;
• Ability to effectively communicate with agents of the consortium, international students, and their parents;
• Ability to work effectively with other cultures;
• Ability to maintain, in the strictest confidence, information received concerning confidential matters; and,
• Ability to travel within Nova Scotia and internationally for recruitment trips, agent tours, or other NSISP functions.

TERMS OF EMPLOYMENT:

• Permanent, full-time position
• Annual salary starting at $51,448.80
• A satisfactory Child Abuse Registry Check and a Criminal Record Check, according to NSISP policies and standards, is required.

APPLICATIONS:  Interest applicants must apply electronically to this online Careers page.

Interested applicants must attach a resume with a concise covering letter highlighting the most relevant qualifications and experience.  The names of at least three (3) professional references must be included, two (2) of whom must be recent supervisors able to address professional competency.  Only candidates selected for an interview will be contacted. 

Start Date:                                       January 6th, 2025                                           

Closing Date for Applications:    November 22nd, 2024 at 11:59 pm