INTERNAL APPLICANTS - CLICK HERE TO APPLY
 

Tri-County Regional Centre for Education

The Tri-County Regional Centre for Education (TCRCE) encompasses the three (3) Counties of Shelburne, Yarmouth, and Digby serving approximately 6100 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African descent/ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

DEADLINE FOR APPLICATIONS (mm,dd,yyyy): 04/30/2025  at 11:59pm.

Effective Dates (mm,dd,yyyy): 08/01/2025 to  

Position Type: Permanent

    Position:                  Administrative Assistant (School Based)

    Reports to:              School Principal

    Location:                 Maple Grove Education Centre (MGEC)

The Administrative Assistant is responsible for the coordination and support of the general, day-to-day administrative, operational, and clerical tasks related to the school.  Administrative assistants work 7 hours per day - Monday to Friday.

• Office Administration Diploma or equivalent;
• Two (2) years of experience in a public office (preferably in education);
• Accurate word processing, bookkeeping and spreadsheet skills, attention to detail is key;
• Ability to work under pressure with deadlines;
• Strong interpersonal and time management skills;
• Ability to communicate courteously and effectively with the public;
• Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook;
• Proven ability to communicate and work alongside diverse cultural and racial backgrounds;
• Completion of WHMIS and First Aid, or willingness to obtain upon hire;
• Knowledge of EasyConnect - system an asset;
• Knowledge of School Cash Accounting system.

• Have excellent interpersonal, written and verbal communication skills;
• Demonstrate the ability to work collaboratively as part of a team;
• Have the ability to maintain confidentiality in all issues related to student, parents and school;
• Demonstrated ability to value the voice and contribution of others while remaining open to corrective feedback.

• Prepares correspondence for school administration and teaching staff, for example:
  • Types correspondence, reports, forms and examinations, and circulates as required;
  • Drafts routine letters and memos to school staff, parents, central office administration;
  • Produces statistical summaries, reports, newsletters and bulletins.
• Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example:
  • Submits weekly summary report of teacher absences and substitute teachers;
  • Coordinates submission of casual replacement time reports, overtime and absentee reports for non–teaching staff;
  • Inputs student information for computerized student information systems and generates reports as required by school administration;
  • Reconciles orders, processes funds received and balances accounts for fundraising, school photos, cafeteria, book sales, pop machine, extra curricular trips, and scholarship funds.
• Provides clerical support to school administration, for example:
  • Maintains an up-to date schedule of room and facility bookings;
  • Collates morning announcements;
  • Schedules parent-teacher interviews;
  • Takes incoming calls from parents and the public and directs them to the appropriate staff;
  • Initiates process to notify parents of early dismissals;
  • Submits maintenance and technology work requests electronically.
• Data entry in EasyConnect – Subfinder/Payroll system.
• Coordinates yearly school/classroom bulk supply order.
• Provides supportive services directly to students, for example:
  • Bandages cuts, watches over sick children until parents arrive;
  • Provides secure storage of student medications.
• Other related duties as assigned by School Administration.

*Internal qualified NSGEU Local 74 Members will be given first consideration – Use your TCRCE internal profile to apply.

TO APPLY:

• Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable. In the profile ensure you fill in all areas with a red asterisk * to avoid errors even if it doesn't pertain to your application.
• Ensure your resume is up to date and includes all relevant education, experience, training, and certificates. 
• Ensure to upload all post secondary education diploma/certificates. 

(Please note: Three (3) references from Immediate Supervisors required - failure to include your references will cause delay in processing your application, also you should include email addresses for your references, this will speed up the process, ensure they know to check their junk/spam folders).

Once You've Applied:

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. A notification email will be sent when the position has been filled. Ensure to check your junk/spam folders.

SECURITY CHECKS:

The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current security checks less than 3 months old you can attach these checks to your profile / resume, otherwise, you will receive instructions once a decision has been made on your application. 

For more information about the TCRCE visit our website at https://www.tcrce.ca/