Programs and Services Secretary

Programs and Services Secretary

17.5 hours/week/schedule to be determined

Vacant position/261 days

Effective date, April 22, 2025

Education Entities Non-Union Compensation Framework, Band 2

Salary $40,877-$51,097 annually (pro-rated for term of employment and depending on qualifications and experience)

Closing date for applications: Midnight, April 4, 2025

     Terms and conditions of employment are in accordance with the Terms and Conditions of Employment for Non-Union Employees (AVRCE).

Reporting to the Executive Assistant to the Director of Programs and Services, the Programs & Services Secretary is responsible for providing secretarial support to the Programs and Services Department. 

Qualifications and Experience: 

• Secretarial/clerical training at a Community College or equivalent is required.
• Previous experience working in an office environment is preferred. 
• Proven communication skills, collaborative and organizational skills.
• Ability to work independently and accurately on a flexible schedule.
• Knowledge of current office procedures and equipment, bookkeeping and SAP or S/4HANA software.
• Advanced facility with computer software including word processing, spreadsheets, databases, Internet, including email. 
• Ability to solve problems independently or as part of a team.
• Ability to exercise good judgement, take initiative and accept responsibility.
• Ability to manage time effectively.
• Enthusiasm and a pleasant manner.
• Experience assisting with functions, such as, inservice support/planning, inventory control.

• Ability to work in an environment with frequent interruptions.

Responsibilities: 

• Via phone, person, and email, receive, assess, and respond (where applicable) to inquiries.
• Advanced capability of Microsoft Office, specifically Excel, Word, and Outlook.
• Book meeting rooms on-site and other facilities, arrange aspects for meetings/inservices, including clean-up.
• Post professional development activities to online calendar. 
• Supplies and materials orders, creation and completion of purchases requisitions, goods receipt and follow up on processing invoices and distribution of materials, purchase card purchases.
• Electronic inventory control of Literacy/Technology Kit distribution through interschool mail.
• Copy, distribute, and file for various meetings and initiatives.
• Main reception coverage when required.
• Assist Programs & Services with periodic/seasonal priority issues.
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Details regarding the specific responsibilities relating to this position may be obtained by contacting Claire Carter, Executive Assistant to the Director of Programs, 902-538-4617.

All applications will be considered in accordance with the Terms and Conditions of Employment for Non-Union Employees Policy: 

• This position is first available to current “Non-Union” employees of the Annapolis Valley Regional Centre for Education.
• Second, this position is available to Employment Equity external candidates.
• Third, if there are no successful candidates from the Employment Equity applicant pool, then other external candidates who are not members of the identified peoples will be considered for this position. 

Please include the names of three work-related references with telephone numbers and e-mail addresses.  One of the references shall be your most recent immediate supervisor.  Confirmation of your educational qualifications must be included with your application.  We thank all applicants for their interest, however, only those short-listed for an interview will be contacted.