Casual School Administrative Assistant

Thank you for your interest in the South Shore Regional Centre for Education

Job Title: Casual School Administrative Assistant
Reports to: School Prinicpal
Employee Group: NSGEU
Raye of Pay $17.59/hr
Location: Lunenburg & Queens Counties
Start Date: ASAP


•    Completion of Grade 12 and a community college administrative assistant program, or equivalent
•    Related experience in a public office (preferably in education)
•    Accurate word processing, bookkeeping and spreadsheet skills, attention to detail
•    Ability to work under pressure with deadlines
•    Strong interpersonal and time management skills
•    Ability to communicate courteously and effectively with the public


•    Excellent filing, word processing and reception skills
•    Self Starter with strong analytical and problem-solving skills
•    Excellent time management and interpersonal skills
•    Persistence, assertiveness, confidentiality
•    Team player, committed to promoting quality service


Task Dimensions:
•    Prepares correspondence for school administration and teaching staff and circulates as required.

•    Maintains accurate school accounts and prepares timely payroll, human resource, and student records reports, for example:
•    Submitting regular summary report of teacher absences and substitute teachers
•    Coordinating submission of casual replacement time reports, overtime and absentee reports for non–teaching staff
•    Inputting student information for computerized student information systems and generates reports as required by school administration
•    Reconciling orders, processes funds received and balances accounts for various school accounts

•    Provides clerical support to school administration, for example:
•    Maintaining an up-to date schedule of room and facility bookings
•    Collating morning announcements
•    Scheduling parent-teacher interviews
•    Taking incoming calls from parents and the public and directs them to the appropriate staff.
•    Initiating process to notify parents of early dismissals
•    Submitting maintenance and technology work requests electronically
•    Coordinating yearly school/classroom bulk supply order

•    Provides supportive services directly to students.

•    Complies with the Occupational Health and Safety Act and Regulations.

•    Performs other related duties as required.

Job Segment: Secretary, Clerical, Administrative Assistant, Administrative